Memorializing That Whirlwind of a Wedding

wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, University of Colorado, photographer, videographer, Laura Grace Petersen, Jackson Dorfman
The Wedding – Courtesy of Laura Grace Photography

 

Memorializing that whirlwind of a wedding is critical, especially when you’re the bookworm acting as wedding planner. Since relying on iPhone photos and videos from attendees was not an option, I had to find just the right photographer and videographer; a task much harder than I ever imagined.

First Stop
wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, University of Colorado, photographer, videographer, Laura Grace Petersen, Jackson Dorfman
Our Lady of the Mountains

My first stop in my wedding planning process was securing the church and meeting its wedding planner. Since her grandson had just gotten married a few months earlier in Estes Park, I asked her about the photographer they used. She pressed her lips together and shook her head “no.” She could not recommend someone who wasn’t any good (nor did I want such a person). Videographer? No.

Preferred Vendors List
Stanley Hotel, Estes Park, CO, wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, University of Colorado, photographer, videographer, Laura Grace Petersen, Jackson Dorfman
The Stanley Hotel in Estes Park, Colorado

I then turned to my trusty (?) Preferred Vendors List. There were quite a few photographers and videographers on that list, some companies handled both. After I emailed them all and requested a quote, I had to blink twice as I read the quotes coming in (none of them included printing). Amazingly, with the exception of one, they were all $2,000. My first thought was a wedding monopoly. By the way, the one different quote was $6,000. Yup, that’s not a typo, $6,000. With my science background and logical legal mind :0) I performed an experiment. My original quotes went out under my married name, however, I write under my maiden name, Karen Van Den Heuvel. A new and revised request for quotes went out under my writer’s name — a quote for a 4 hour family reunion involving 50 people in Estes Park. Alas, the quotes were half the price.

A Monopoly

My son had gone to school with someone who was now a professional photographer so he asked her for a quote — $2,000. He asked if she could give him a discount due to their long friendship. She could not, because of a contract she entered into with a third party — all her bookings go through them at their required pricing, as all of these photographers did. Aha! Sounds like a monopoly to me!

The Perfect Professionals
wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, University of Colorado, photographer, videographer, Laura Grace Petersen, Jackson Dorfman
J.C. & Jane

My goal was to find an excellent photographer and videographer not bound by a third party contract for pricing. That’s where Jane came in. Jane is my son’s beautiful girlfriend who went to school with a photographer using her talents and running her business while she worked on her degree. I checked out her website and FaceBook, and was thoroughly impressed with Laura Grace Photography. Her photographs were beautiful (as you can see through my posts) and I’d put her up against any of the other “professionals” I encountered to date. Her rates were very reasonable and I met her for lunch to discuss the process, wedding, expectations, etc. She was an absolute delight and she found me a videographer — a university student working on his degree in videography — Jackson Dorfman. Once I checked out his work and found it exceptional — as good if not better than most of the other videographers, I asked for a quote. His rates were also very reasonable and I was set.

These two professionals arrived early, blended in, and captured beautiful memories. I can’t recommend them highly enough! If you are looking for an excellent professional photographer and videographer, here is their contact information:

wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, University of Colorado, photographer, videographer, Laura Grace Petersen, Jackson Dorfman
Laura Grace Petersen
Laura Grace Photography

Laura Grace Photography: lauragracephoto.com, 970-227-0025, lauragrace.151@gmail.com

 

 

 

Jackson Dorfman: Jackson.dorfman@colorado.edu  970-306-2775

Jack provided not only the full video, but a second with highlights as well. You had a glimpse of the head table decor in Jack’s short trailer, but you won’t believe the story behind it! Stay tuned next week… .

(c) 2018, Karen Van Den Heuvel

The Wedding Planner — The D.J. Is Key to a Great Wedding

wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
The Happy Couple                                               Courtesy of Laura Grace Photography

 

The D.J. is key to a great wedding — no doubt! But how do you find that great D.J.? After I unsuccessfully contacted the D.J.’s on the Preferred Vendors List, I did what most people do; I asked  my friends and family for recommendations. However, with the wedding date, that was fruitless, especially for the D.J. — they were either out of business or unavailable at that time.

The Search
wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
The D.J. Is Key to a Great Wedding

One unavailable D.J. suggested that I check Thumbtack . Although I had never heard of it, I wasted no time, after all, the wedding was fast approaching and I knew an iPhone playing music would not be very helpful. According to their profile, “Thumbtack is an online service that matches customers with local professionals.” With my date and required professional entered, I received messages from a number of local D.J.’s with a wide range of pricing and experience.

wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
Gary Liebowitz with Sound Junction

I like to listen to my “gut,” and out of the list, only one stood out to me above the rest — he was experienced and I liked his work. He was from Monument and the wedding was in Estes Park, more than 2 hours away. I sent him a message and asked if Estes Park was too far and received an immediate response — definitely not, he handled the entire Front Range and did not charge for travel.

The Right D.J.
wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
Dancing to the Music                                             Courtesy of Laura Grace Photography

My “gut” does not disappoint and neither did Gary Liebowitz from Sound Junction, LLC. He was absolutely phenomenal! Although I had the opportunity to provide him with a selection of songs, I was so frazzled and clueless that I  only gave him 3 songs for 3 dances: the bride and groom’s, father/daughter, and mother/son. With an age range of attendees from 20 to 85, I asked that he handle everything and he did. I can’t recommend him highly enough!

wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
The Dance Train                                                  Courtesy of Laura Grace Photography

Gary:

  • Called prior to the wedding to offer help and assurances,
  • Arrived early,
  • Called when he arrived and started set up,
  • Handled my request to take care of all the music with a smile,
  • Acted professionally,
  • Dressed professionally,
  • Had a positive and upbeat attitude,
  • Was an outstanding MC,
  • Kept the party moving and lively,
  • Had reasonable rates and offered a military discount (he is retired Air Force), and
  • Went the extra mile above and beyond.
wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
The Wedding Train                                                  Courtesy of Laura Grace Photography
Contact
wedding, wedding planner, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors, D.J., Disc Jockey, Sound Junction, Gary Liebowitz
Gary Liebowitz with Sound Junction

If you are interested in an exceptional, professional D.J. who is more than willing to go the extra mile with reasonable rates, I recommend Gary Liebowitz with Sound Junction:

Phone: 719-351-8301
Email: gary@soundjunctiondj.com
Website: www.soundjunctiondj.com

Two months after the wedding, a number of people shared their nightmare experiences with the wrong D.J. Needless to say, I am very thankful my story is not one of them. I had the best!

What are your experiences?

(c) 2018, Karen Van Den Heuvel

Wedding Planners & Vendor Lists – OH MY!

wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors
Pink Roses

Wedding planners and vendors lists create a fertile ground for weeds and more weeds… . What about that garden of beautiful flowers? The last article looked at whether the date made a difference, and the answer was a resounding YES. I felt good about securing the church and the Music Room at the Stanley, and thought the rest would be smooth sailing — NOT. Because of the date, the church and reception locations were available, but because of the date, the rest would not be as smooth.

Wedding Planners & Vendor Lists

Unbeknownst to me, most places have their own wedding planners and vendor lists that work with the bride or her wedding planner (in this case, moi). Easy peasy, right? Ahhhh, not necessarily so. Being a wedding planner for a church or popular reception location is not an easy job (I’m sure some of you either have personal experience with a bridezilla or seen popular bridezilla movies). As such, the wedding planner you start with may not be the wedding planner you end up with and lots can happen in the interim.

For the Church
wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors
Wedding Planners & Vendor Lists — The Church

In our case, the wedding planner for the church left half way through the planning. Fortunately, what we agreed to I had memorialized in writing, but there were a number of things she needed approval for and thought she could get because of her experience, and then she was gone… . I was left with a delightful person who knew absolutely nothing about weddings and all those other items that the experienced planner was sure she could get (like lighting up the white lights on the Christmas tree in the church), was not available.

For the Reception
wedding, wedding planner, books, Hidden Bloodlines, wedding budget, Stanley Hotel, Christmas, Christmas wedding, budget, checklist, timeline, organization, organization tips, library, military discount, veterans, savings, cost savings, Our Lady of the Mountains, Estes Park, Colorado, preferred vendor lists, vendors
Wedding Planners & Vendor Lists

For the Stanley, I was quite happy with the wedding planner assigned to me, but then a few months before the wedding she contacted me to let me know that she was taking a new job in Hawaii as an event planner. My thoughts … here I go again. Fortunately, they assigned me another great wedding planner, but there were still gaps that needed to be filled since she not only jumped in toward the end with me, but she was assigned at least half of the former planner’s weddings.

Then There’s that Preferred Vendor List:
  • Photographers
  • Videographers
  • D.J.’s
  • Bakers
  • Florists
  • Salons
  • Piano Players
  • Etc.

Go through it carefully, as I did, since it may or may not be updated. On the list I received, most were in business, but some were not. What I realized was that if you use the word “wedding” in any request for quotes for a wedding, you received a quote that was significantly higher than what you would otherwise receive. More on that in the next article … .

What have you found with Preferred Vendor Lists?

(c) 2018, Karen Van Den Heuvel

Save Thyme with Writers’ Conferences

So many potential mistakes that costs time… . These first three articles discuss the importance of attending writers’ conferences and how to best utilize them and save time. This third article reveals two other very common mistakes to avoid in order to save even more time. Of course, I made these mistakes as well… .

writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference, tools, titles, story, how-to books, heroine, hero, Jeff Gerke, Jayne Ann Krentz, Susan Elizabeth Phillips
Save Thyme with Writers’ Conferences
Karen with Susan Elizabeth Phillips and          Jayne Ann Krentz
Learning the Craft of Fiction Writing
writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference, tools, titles, story, how-to books, heroine, hero, Jeff Gerke
Save Thyme with Writers’ Conferences

I studied and worked hard at learning my new craft of fiction writing. How-to books filled my shelves, and yes, I not only read them, but I studied them. There were books on

  • character development,
  • plots,
  • showing not telling,

to name just a few, along with workbooks where you can practice — and practice I did. Finally, I finished the first draft and applied for one of the few select spots in a fiction clinic with a great publisher and editor, Jeff Gerke.

The Fiction Clinic
writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference, tools, titles, story, how-to books, heroine, hero
The Journalist

This book was my baby. I spent countless hours creating a strong heroine in a field that fascinated me – journalism. That’s right, I was fascinated with journalists who covered exciting, dangerous events so I made my heroine a journalist.

Jeff asked me a simple question that changed the course of my book, Hidden Bloodlines, (and my series — The J.C. Classified Series). “Why isn’t your heroine a lawyer?” He sagely pointed out that it’s better to write what you know. As a lawyer myself, I’ve lived the life, and if my character lived what I know, she would feel “real” to the reader and have a greater impact. You want your readers to fall in love with your characters.

writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference, tools, titles, story, how-to books, heroine, hero, Jeff Gerke
Scales of Justice

Jeff then asked me to tell him the entire story in a nutshell. Most writers like to tell their story and I held nothing back. My story was too complicated — there were actually two books within one and they needed to be separated. I was back to the drawing board with a heroine who was now a lawyer and a plot that needed to be simplified.

The Plotter vs. Pantser

If I were a “plotter,” a writer who creates detailed outlines prior to starting, at least the overly complicated story may have been identified prior to writing the entire manuscript. However, I am a “seat of the pants” writer where this risk is higher. I’ve attended conferences where the recommendation is to blend the two. That may work with some, but not all, and certainly not me. That’s part of the excitement for me to write — the developing story and the twists and turns of events.

How about you? Are you a “plotter,” “pantser,” or a blend of both?

Save Thyme & Avoid Common Mistakes — The Beginning

In my first article, Save Thyme and Avoid Common Mistakes, I discussed the importance of attending writers’ conferences and a common newbie mistake — pitching a book that was not written. This next article will focus on the beginning — the beginning of your book, your writing career, and essential tools of the trade.

Save Thyme & Avoid Common Mistakes — The Beginning

If you don’t take into consideration the two years my story brewed in my mind, this first writers conference was my beginning. If you can get into a clinic at a writers’ conference, I highly recommend it. It’s intense, and you get one-on-one assistance with an experienced writer, agent, editor… . This input is invaluable.

Because your application for a clinic typically includes the first 15 pages, you want to make sure those 15 pages are the absolute best they can be. Write, rewrite, and write again. Have others read it and see if you have a writer friend who can also give you input (more on writers’ groups and critique groups later). When you think it’s there, set it aside for as long as possible (I prefer a week) so that you see it with fresh eyes, and read it out loud. It’s amazing what your ears catch that your eyes miss.

CCWC: Estes Rock Banner 2016

Although my manuscript was not written, I did write the first 15 pages to apply to a beginners fiction clinic that was team taught by two well-known authors. The beginning is always critical to capture your audience, whether it’s an agent, publisher or your reader. I realized during this particular clinic that I was chosen not because of my story (the first 15 pages did not reveal much), but because of the mistakes I made in the beginning. Nothing I had grabbed my reader — not the title nor the first sentence, first paragraph, or first page. Nada.

supernatural, fog, night, writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference, tools, titles
The Supernatural – Fact or Fiction? Night Fog …

This first clinic got my act together. At the start of this clinic, we went around the room reading our first sentences. The rule — NEVER begin a book with the weather. Most of us did. Think about how you choose a book, whether it’s your next library choice or book to buy.

Most people:
  • Check the title. Does it sound interesting?
  • Read the back cover copy. Still interested?
  • Open the book to the first page and read the first sentence. Still interested?
  • Read the first paragraph, and maybe even the first page. Getting it?
Writers’ Tools
writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference, tools, titles
The Author Toolbox

 

This first conference also gave me a glimpse into what type of tools of the trade would make my life easier. Instead of sharing what I learned here, I recommend a more comprehensive source that’s tried and true — The Author Toolbox by Candee Fick.

 

 

The Title
Hidden Bloodlines, romantic suspense, Colorado Rockies, Karen Van Den Heuvel
Hidden Bloodlines

 

I needed a catchy and unique title. First, I brainstormed a list of 10 titles. Next, I did the research necessary to assure none of those titles were already taken in previously published works. I created survey sheets and waited outside each service at my church one weekend and asked people to choose and rank their top 3 titles. An overwhelming majority chose Hidden Bloodlines as their top choice.

 

I threw out my first chapter and started over. My first sentence went from the weather to:  “Victoria prosecuted the wrong man.”

What captures your interest?

Save Thyme and Avoid Common Mistakes

So many mistakes … so much time wasted. Save Thyme and Avoid Common Mistakes is the first in the Common Mistakes Series geared to help you save precious time getting that book published. I have first hand experience on making most if not all of them. With this new year upon us, my goal is to share my journey to make yours smoother and easier with quicker positive results.

The Story
writing, publishing, story, fiction, novel, mistakes, writing mistakes, Thyme for Writers, journey, Stanley Hotel, Estes Park, Colorado, agents, editors, craft, skills, writers conference
Save Thyme and Avoid Common Mistakes

As I mentioned in my article, Never Give Up!, I am a writer by profession. Although I have more than 100 published articles (most of which were ghost written), my heart’s desire was in the story. I yearned to write that novel and see it published. Even though I was an experienced writer, I quickly learned that fiction writing was a totally different “animal” and I set out to garner the necessary skills.

Hidden Bloodlines, romantic suspense, Colorado Rockies, Karen Van Den Heuvel
Hidden Bloodlines

Hidden Bloodlines started as a story triggered by a stay at the Stanley Hotel in Estes Park, Colorado. After this story brewed in my mind for two years, I decided that the time was now and I attended my first writers conference.

A Conference Mistake

I successfully pitched my story to agents and publishers during that first conference, but made my first mistake as an conference newbie — I pitched a story that wasn’t written. It was in my head, but not on paper. Every single one of the editors and agents I pitched to, wanted to see a manuscript that did not exist. By the time I wrote it, revised it (I can’t remember how many times) and had it ready, 5 years had passed. Oops — a little late for that group of agents and editors who were either with different publishing houses or made career changes.

Colorado Christian Writers Conference

During those 5 years I worked on learning the craft and developing my skills as a fiction writer — essential if you want to be taken seriously and get published. I highly recommend attending writers conferences even if that story is not written. There are workshops and sessions geared toward honing your skills. Appointments are usually available with not just editors and agents, but writers, and other writing professionals. If you want to pitch a story idea, let the agents and editors know that it’s not written yet, then get on the horn and write it. They may be interested now, but not a year from now.

Do you have a story brewing?